Medical Equipment Rental and Supplies

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 2300000081 on August 23, 2022, to establish a Master Agreement for Medical Equipment Rental and Supplies serving the Cabinet for Health and Family Services, Department of Behavioral Health, Division of Intellectual and Developmental Disabilities. This procurement is open to all state political subdivisions, including cities, counties, and school districts. The solicitation encompasses both rental items—including mattress systems, oxygen concentrators, pulse oximeters, CPAP/PAP machines, compressors, oxygen tanks, nebulizers, and suction machines—and purchased supplies such as tubing, masks, cannulas, and related accessories. Vendors must provide daily, weekly, and monthly rental pricing for all items and are responsible for equipment maintenance, filter changes, weekly inspections, next-day replacement for equipment with facility backups, and same-day replacement for equipment without backups. The award will be made on a best value basis allocating 95 points to price and 5 points to delivery time in working days, with the lowest-priced conforming bid receiving maximum points and others scored proportionally. Bids must be submitted electronically through the Kentucky Vendor Self Service system by September 8, 2022, at 1:30 p.m. EST, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date. The initial contract period runs from the award date through June 30, 2023, with four optional one-year renewal periods available by mutual written agreement.

Kentucky resident bidders and qualified bidders—including Kentucky Industries for the Blind and nonprofits serving individuals with severe disabilities—receive preference points equal to 15 percent of maximum available points, while Kentucky Correctional Industries receives 20 percent preference. All pricing must be submitted on the provided Bid Sheet on an FOB Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales or use taxes. No price increases are permitted during the first 12 months of the contract; thereafter, increases may be requested with documented justification. This contract replaces Master Agreement 758 1700000999, establishing a new medical equipment rental and supply framework. Vendors must be registered in the Commonwealth eProcurement System prior to submission and must submit required affidavits, tax registration forms, and certificates of authority where applicable. No specific budget range or award value is disclosed in the solicitation document.