Medical equipment, mobility, rental services, term contract

Palm Beach County Board of County Commissioners is issuing Request for Quotation (RFQ) #F151021/CC for medical equipment mobility rental services to support disaster response and special needs shelter operations. The procurement seeks quotes for three line items: Bariatric Walkers with minimum 400-pound weight capacity, Manual Wheelchairs with minimum 400-pound weight capacity, and Manual Patient Lifts with minimum 400-pound capacity. All equipment must be quoted on a weekly rental basis with delivery and pick-up services included at various County locations and in the Glades area, with delivery required within twenty-four hours of receiving a delivery order and pick-up required within twenty-four hours of notification. Quoters must submit firm and fixed pricing on an F.O.B. destination basis, assuming all transportation costs, liability, and responsibility for loss or damage in transit. The RFQ submission deadline is April 19, 2022, at 4:00 p.m. local time, with responses accepted via fax or email. Qualified vendors must provide a minimum of three professional references within the past three years and submit a Certification Regarding Debarment and Suspension and Drug-Free Workplace Certification with their quotes. Award will be made on an item-by-item basis to the lowest responsive and responsible quoter.

The contract is funded entirely with federal Public Assistance grant funds awarded by FEMA to the Florida Department of Emergency Management and Palm Beach County, with no specific set-aside designations mentioned in the procurement documents. The anticipated contract term is twelve months with an estimated value of $99,999.99, renewable for four additional twelve-month periods upon mutual written agreement, though there is no guarantee of equipment usage as quantities will vary depending on circumstances. The County reserves the right to reject any award that would be financially disadvantageous or result in awards under $1,000 or multiple small contract fragments. No incumbent vendors or specific technology integration requirements are identified in the solicitation. Responsive and responsible vendors must be capable of providing equipment that meets or exceeds all specified technical requirements, including minimum weight capacity, dimensions, and operational features for each equipment type.