Medical Equipment Maintenance and Repair Services IFB #25-20021-000

The California Department of State Hospitals Metropolitan is soliciting bids for a comprehensive medical equipment maintenance and repair services contract (IFB #25-20021-000) covering six DSH locations. The procurement seeks a contractor to provide preventative maintenance and repair services for medical equipment across multiple departments, including Medical Services, Dental, Physical/Occupational Therapy, Optometry/Ophthalmology, and Skilled Nursing Facility. Bidders must have technicians certified as Biomedical Equipment Technicians (CBET) and provide proof of business licensing and professional references. The contract will span three years, from July 1, 2025, through June 30, 2028, with services to be performed Monday through Friday from 8:00 a.m. to 4:00 p.m. Key procurement dates include a bid submission deadline of June 3, 2025, at 3:00 p.m., with an anticipated award date of June 4, 2025. Technicians will be required to complete background checks and adhere to strict confidentiality and security protocols while servicing medical equipment across the specified facilities.

The solicitation includes specific provisions for small business and disabled veteran business enterprise (DVBE) participation, offering a 5% preference for small businesses and potential incentives for DVBE vendors. The contract covers jurisdictions including Los Angeles County, San Luis Obispo County, Lake Los Angeles CDP, Los Angeles City, and East Los Angeles CDP. While a total contract value is not explicitly stated, there is a parts allotment of $3,000 per fiscal year. Bidders must demonstrate compliance with state and federal regulations, possess appropriate certifications, and have the capability to provide comprehensive medical equipment maintenance services. The procurement aims to establish a robust service agreement that ensures continuous and reliable maintenance of critical medical equipment across multiple state hospital facilities, with an emphasis on supporting small and veteran-owned businesses in the bidding process.