Medical Equip. Maint. & Repair - LDH-OPH

The Louisiana Office of State Procurement is seeking a comprehensive medical equipment maintenance and repair service contract for the Louisiana Department of Health-Office of Public Health (LDH-OPH), specifically for the Pinecrest facility. The Invitation to Bid (ITB) solicits a full-service maintenance contract covering an extensive list of over 300 medical devices, including hospital beds, medical beds, lifts, wheelchairs, vital signs monitors, oxygen concentrators, AEDs, and CPAPs. The contract will initially run from July 1, 2025, through June 30, 2026, with potential for two 12-month renewals, not to exceed a total of 36 months. Vendors must provide 24/7 service, including two preventive maintenance calls annually, unlimited emergency calls, and on-site repairs. Critical requirements include maintaining detailed equipment histories, performing annual calibration of test equipment, responding to equipment malfunctions within one hour, and using replacement parts equal to or better than original equipment manufacturer (OEM) components with a 90-day warranty. The bid opening is scheduled for May 7, 2025, at 10:00 AM CST, with bids to be submitted through the Louisiana Procurement and Contract Network (LaPac).

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must be registered in the LaGov system and comply with various state and federal requirements, including civil rights laws, ADA accessibility standards, and anti-discrimination provisions. Contractors are required to maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability, with minimum coverage limits specified. The contract will be funded with next fiscal year funds, subject to legislative appropriation, with delivery not permitted prior to July 1, 2025. While a specific budget range is not provided, the comprehensive nature of the maintenance contract covering over 300 medical devices across multiple locations suggests a significant annual contract value. Electronic payment will be processed through LaCarte procurement card (for purchases under $5,000) and Electronic Funds Transfer (EFT). The state reserves the right to award the contract to the lowest responsive, responsible bidder meeting the specified requirements.