Medical Assessment Services for Public Safety Personnel

The City of Suffolk, Virginia has issued Request for Proposal (RFP) 25084-AG for comprehensive Medical Assessment Services targeting public safety personnel, specifically for Suffolk Fire & Rescue (SF&R) and Suffolk Police Department (SPD) personnel. The procurement seeks a qualified medical provider to deliver occupational health and wellness services including medical clearance for applicants, health monitoring of incumbent personnel, return-to-work evaluations, post-exposure programs, and fitness assessments. The scope covers medical assessments for approximately 90-125 annual applicants and regular assessments for around 350 SF&R and 250 SPD personnel. The successful vendor must establish a medical facility within 20 miles of Suffolk City Hall within 60 days of award and provide services between 8:00 AM and 5:00 PM Monday through Friday, with 24/7 availability for post-exposure and emergency services. Evaluation criteria include qualifications (20%), support resources (20%), facility location/capacity (15%), approach to scope of work (35%), and overall proposal quality (10%). Proposals are due by 3:00 p.m. on February 20, 2025, with an initial contract term from March 1, 2025 through February 28, 2026, and potential for four optional one-year renewals through February 28, 2030.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for potential expansion of services to non-public safety personnel, with an annual limit not to exceed $50,000. The medical provider must maintain extensive medical records in compliance with HIPAA regulations and provide detailed reporting on assessments and outcomes. Vendors will be required to follow various regulatory standards including OSHA regulations on respiratory protection, bloodborne pathogens, and employee exposure records, as well as NFPA 1582 standards for comprehensive occupational medical programs for fire departments. While no incumbent vendor is mentioned, the RFP suggests the selected provider will need to integrate with existing city public safety infrastructure and medical record systems. Though a specific budget range is not explicitly stated, the comprehensive nature of services and the number of personnel involved suggest a significant annual investment in medical assessment and occupational health services for the city's public safety departments.