Oracle/PeopleSoft Consulting

The Virginia Community College System (VCCS) has issued a Request for Proposals (RFP #VCCS-WIDE-25-74405) seeking Enterprise Resource Planning (ERP) consulting services for its 23 colleges across 40 campuses, System Office, and Shared Services Center. The procurement focuses on obtaining functional and technical consulting services for ERP products, specifically targeting Oracle PeopleSoft applications including Campus Solutions, Human Capital Management (HCM), and Financial Supply Chain Management (FSCM) systems. Qualified offerors must have a minimum of two consecutive years of experience in ERP consulting, with preference given to those with Oracle Partner Certification or equivalent expertise. The evaluation criteria include specific plans and methodology (10%), experience and qualifications (40%), technical requirements (10%), maintenance and support (10%), proposed pricing (20%), and small business plan (10%). Proposals are due by December 3rd, 2024, at 5:00 PM local time through eVA, with questions accepted via email through November 6th, 2024. The contract term is six years with three two-year renewal options at VCCS's sole discretion, and VCCS may make multiple awards as a result of this solicitation.

The RFP encourages participation from small, micro, and minority-owned businesses certified by the Department of Small Business and Supplier Diversity (DSBSD), both as prime vendors and subcontractors. VCCS currently operates a shared PeopleSoft instance across all colleges, serving approximately 20,000 users, with system versions including PUM levels of FSCM (PUM 51), HCM (PUM 50), and Campus Solutions (PUM 33) on PeopleTools 8.61. The solicitation requires strict information security compliance, including SOC 2 Type II certification, data encryption standards, and hosting within the continental United States. Vendors must provide comprehensive insurance coverage, including $5 million per occurrence for Errors and Omissions and Cyber Security Liability. While no specific budget has been allocated, the RFP indicates that work volume will vary based on VCCS's evolving needs and strategic decisions, with a primary focus on maintaining current systems, reducing customizations, and developing a roadmap for potential future cloud-based ERP solutions. Remote work is permitted, with a preference for U.S.-based resources and limited offshore support for non-sensitive tasks.