Mechatronics Equipment RFP

The Genesee Intermediate School District (GISD), located in Genesee County, Michigan, is soliciting sealed bids for comprehensive mechatronics equipment and related services to support the Mechatronics Program of Study at the Genesee Career Institute in Flint. The procurement encompasses nine major equipment categories, including three Tabletop Mechatronics Learning Systems (AB Micro 820), an Inventory Station, Inspection Station, Distribution Station, Mobile Technology Workstation, Tabletop Smart Factory Visual Communications Learning System, Tabletop Mechatronics Smart Factory Ethernet Learning System, Skill Boss Smart Factory, and a Hand Tool Package, with ancillary services including installation, training, shipping, and handling. All equipment must be newly manufactured and delivered to the Genesee Career Institute located at G-5081 Torrey Road, Flint, Michigan 48507, with the contractor responsible for delivery, setup, and removal of all packaging materials. Bid submissions must be sealed, opaque envelopes clearly marked and addressed to Cynthia McCain, Assistant Superintendent of Business Services, at the Genesee Intermediate School District's Education Center, 2413 West Maple Avenue, Flint, Michigan 48507-3493, with a deadline of Tuesday, September 21, 2021, at 2:00 p.m. EST; bids received after this time or submitted by fax or email will be rejected. Bidders must submit one original and two copies plus an electronic copy of Bid Form (Attachment B), with individual prices for each equipment item, estimated lead times for delivery, and all related charges and fees included in the base bid amount. Questions regarding the solicitation must be directed to Diana Allard, Director of Career Technology Education, at dallard@geneseeisd.org until 72 business hours before the due date. The district anticipates opening bids on September 21, 2021, at 2:00 p.m. and making a bid award decision at its regular Board meeting on October 4, 2021, with purchase orders to be issued shortly thereafter; bid prices must remain valid for 90 days from the bid opening date, and the selected vendor shall complete the project within a timeline determined following contract award.

All bidders must comply with mandatory certification and compliance requirements before bid acceptance, including submission of notarized copies of Public Act 232 of 2004 (Familial Relationship Disclosure Statement), Public Act 517 of 2012 (Iran Economic Sanctions Act Certification), and Attachment E (School Safety Affidavit). All personnel working on site, including employees, agents, vendors, subcontractors, and consultants, must undergo fingerprinting and criminal background checks from State Police and FBI and must comply with Michigan statutes MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g, with no convictions for listed school safety offenses permitted. Contractors are responsible for all patent, copyright, and intellectual property costs, must provide indemnification to the district, and must ensure all materials are asbestos-free and lead-free while complying with OSHA and all federal, state, and local regulations. The district reserves the right to accept or reject any or all bids, split the bid among multiple vendors, and cancel the RFP prior to work commencement if installation will be delayed more than six months. The solicitation does not identify set-aside designations for disadvantaged enterprises, incumbent vendors, or existing infrastructure requiring integration, nor does it specify a total award value or budget range. Bid prices must include all costs, charges, materials, labor, shipping, insurance, and applicable taxes, with the district exempt from Michigan Sales and Use Tax.