Mechanical Maintenance Northpoint Training Center

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Corrections, issued a Request for Proposal for mechanical and electrical maintenance services at Northpoint Training Center in Burgin, Kentucky, located in Elliott County. The procurement seeks on-call maintenance, preventative maintenance, service, repair, and replacement for mechanical and electrical systems at the facility. Qualified contractors must demonstrate a minimum of ten years of experience in mechanical and electrical maintenance on comparable systems, possess a mechanical license, and employ or contract with qualified technicians including Building Automation System and emergency generator test technicians. Service vehicles must be located within 60 miles of the facility with response times of one hour for emergency calls and 24 hours for non-emergency service calls. Pricing is structured on a firm fixed unit price basis with separate line items for on-demand repair during normal business hours, on-demand repair after hours and holidays, trip charges, and monthly fees for preventative maintenance services. The proposal evaluation will assign a maximum of 2,000 points for the technical proposal, 1,200 points for cost, and up to 400 points for oral presentations if required. Key deadlines included a mandatory site visit on May 8, 2019, at 11:00 AM EST, written questions due by May 10, 2019, at 11:00 AM EST with Commonwealth responses by May 14, 2019, and proposals due by May 23, 2019, at 3:30 PM EST.

Contractors must maintain specified insurance coverage including $2,000,000 general aggregate liability, $1,000,000 automobile liability, and workers' compensation at statutory limits. The initial contract term is two years from the effective date of award, with four optional renewal periods of two years each, subject to mutual agreement of the parties and renegotiation of terms as necessary. Prospective bidders were required to contact Kim Huddleston by May 2, 2019, at 10:00 AM EST to arrange background checks prior to facility entry. The Commonwealth of Kentucky is tax-exempt, and proposed costs should not include federal excise tax or Kentucky sales or use tax. No specific set-aside designations, incumbent vendors, current contractors, or budget ranges were identified in the solicitation documents provided.