Mechanical joint restraining devices, purchase & delivery of

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for the purchase and delivery of mechanical joint restraining devices for water utility applications on a term contract basis. The procurement consists of two lots: Lot 1 encompasses 11 line items for solid design ductile iron pipe (DIP) restraints in sizes ranging from 3 inches to 30 inches with estimated 12-month quantities totaling 812 units, and Lot 2 covers 9 line items for solid ring design polyvinyl chloride (PVC) restraints in sizes ranging from 3 inches to 24 inches with estimated 12-month quantities totaling 904 units. Quote submissions were due by 4:00 p.m. on August 18, 2021, with faxed or e-mailed responses acceptable. The contract term is twelve months or until the estimated amount is expended at the County's discretion, with renewal options for four additional twelve-month periods subject to mutual written agreement and appropriation of funds. Delivery is required within thirty calendar days of receipt of the delivery order, F.O.B. destination, with firm and fixed pricing required for the initial term and all renewal periods with no escalation clauses permitted. The County will award on a lot-by-lot basis to the lowest responsive and responsible quoter, and vendors must be registered in the County's Vendor Self Service system and comply with the Equal Business Opportunity Ordinance, Commercial Non-Discrimination Policy, Criminal History Records Check Ordinance, E-Verify employment eligibility requirements, and public records disclosure obligations. Only the specified manufacturers—EBBA Iron, Sigma, Ford/Uni-Flange, and Star Pipe—are acceptable, with vendors required to select a single manufacturer per item and provide no more than one price per item.

The procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) provisions and local preference ordinances that may adjust pricing by up to 5 percent for qualified local or Glades businesses. No incumbent vendors or current contractors were identified in the solicitation documentation. The County is exempt from Federal and State taxes, and payment follows the Florida Prompt Payment Act with all invoices requiring the purchase order number directed to the Palm Beach County Finance Department. The County reserves the right to reject quotes resulting in awards financially disadvantageous to the County, including awards under $1,000 or multiple small fragments. Specific budget or award values were not stated in the RFQ; however, the estimated annual quantities of 812 DIP restraint units and 904 PVC restraint units provide the baseline for pricing calculations and total contract value determination based on submitted quotations.