Mechanical joint restraining devices, one-time purchase

Palm Beach County Board of County Commissioners, Purchasing Department, issued Invitation for Bid (IFB) #20-062/CC for the one-time purchase and delivery of mechanical joint restraining devices for solid design ductile iron pipe (D.I. Pipe). The procurement solicits fixed pricing for three sizes of devices: 36-inch (14 units), 42-inch (14 units), and 54-inch (16 units total), with approved manufacturers limited to EBAA Iron Megalug 1100, Sigma One-Lok SLDE, and Uniflange (Ford) Series 1400. Bidders were required to specify which manufacturer they were offering for each item and submit bids on an all-or-none basis, with pricing firm for 90 days from bid submission and including all labor, materials, transportation, and related costs. Delivery was mandated within 30 calendar days of purchase order receipt to two locations: Central Region Operation Center (CROC) in West Palm Beach and South Region Operation Center (SROC) in Delray Beach, with F.O.B. point at destination and the successful bidder bearing all transportation costs, liability, and risk in transit. Bid responses were due on April 9, 2020, at 4:00 p.m. local time, with award to be made to the lowest responsive, responsible bidder, contingent upon County satisfaction and acceptance of delivered items.

The solicitation included Small/Minority/Women-Owned Business Enterprise (S/M/WBE) affirmative procurement initiatives requiring certified SBE participation, with a provision allowing award to a certified SBE bidder if their bid fell within 10 percent of the lowest non-small business bid. Local preference of 5 percent was available to bidders with a permanent place of business in Palm Beach County or the Glades, verified by a valid Business Tax Receipt. All bidders were required to comply with Palm Beach County's Commercial Nondiscrimination Policy, register in the Vendor Self Service (VSS) system, and provide certifications regarding drug-free workplace status, criminal history clearance eligibility, and compliance with various state and federal requirements. No specific incumbent vendors were identified in the solicitation documents, and the procurement did not reference integration with existing infrastructure or technology systems. The specific budget or award value was not disclosed in the available procurement documents, though the quantity of units specified suggests a moderate-value procurement for municipal water infrastructure equipment.