Mechanical, Electrical, Plumbing and Design Services for the Deerwood Elementary School HVAC Retrofit Project

The School District of Osceola County, Florida is requesting qualifications for mechanical, electrical, plumbing (MEP) and design engineering services for the Deerwood Elementary School HVAC retrofit project on a negotiated not-to-exceed-fee basis, with proposals due September 30, 2026.

The scope encompasses MEP design and engineering for the HVAC retrofit. Respondents must acknowledge receipt of all addenda and amendments before submitting proposals. The District operates 60 schools with 73,535 K–12 students and maintains an annual budget of $2,101,685,061 for fiscal year 2024–2025.

A "cone of silence" policy prohibits communications regarding the solicitation between potential vendors and District staff or Board members from the time of advertisement until contract award recommendation. Specification protests must be filed within 72 hours of solicitation posting under Florida Statutes Section 120.57(3). Successful respondents must comply with federal, state, and local laws including the Immigration Reform and Control Act, Americans with Disabilities Act, Fair Labor Standards Act, and Level 2 fingerprint screening requirements under the Jessica Lunsford Act.

Service pricing must include all expenses necessary to provide services at specified locations. Invoices must reference valid School Board purchase order numbers and will be processed within 45 days of receipt in accordance with the Local Government Prompt Payment Act (Florida Statute 218.70–218.80). The District is exempt from Federal and State taxes on tangible personal property under Florida State Exemption Certificate No. 85-8012500806C-9.

The District reserves the right to reject any or all proposals, award to multiple respondents, negotiate with the highest-rated respondent, and cancel the solicitation if deemed in the District's best interest. Proposals are to be opened at a date, time, and location specified in the main solicitation documents or any addenda. The VendorLink website at https://vendorlink.osceola.org is the sole official source for all addenda notifications.