Mears State Park Sand Relocation - AWARD RECOMMENDATION

The Michigan Department of Natural Resources Procurement Office issued Request for Quotes (RFQ) 26*0194 for sand relocation services at Mears State Park. The solicitation was posted on SIGMA VSS on March 6, 2026, with a submission deadline of April 24, 2026, allowing forty-nine calendar days for interested parties to prepare and submit proposals. The procurement sought a single contractor to provide one-time sand relocation services at the state park facility, with all bidders required to meet mandatory requirements including bid package compliance and insurance certification. Three responsive proposals were received by the published due date, and all three bidders—Ken Adams Excavating, KEO Rental & Service, and MECX, Inc.—were determined to be responsive and responsible. The Notice of Intent to Award was issued on April 27, 2026, with the evaluation process following the State's standard procurement procedures. Interested parties that were not selected for award may request a debriefing session with Solicitation Manager Lisa Crozier-Green to understand the State's evaluation rationale.

The contract was awarded to Ken Adams Excavating of Pentwater, Michigan, as the lowest responsive and responsible bidder at a contract value of $15,515.00, compared to competing bids of $29,340.00 from KEO Rental & Service and $35,900.00 from MECX, Inc. No set-aside designations or restrictions on bidder eligibility were identified in the procurement documentation. None of the three bidders, including the recommended awardee, qualified as Service-Disabled Veteran Owned Businesses or Geographically Disadvantaged Business Enterprises. No incumbent vendors, existing contractors, or infrastructure integration requirements were referenced in the available solicitation materials.