Meadowcreek Golf Course Irrigation Pump/Motor Assembly Replacement (2)

The City of Charlottesville, Virginia is requesting bids on removal and replacement of two pump/motor assemblies for the Meadowcreek Golf Course irrigation system under IFB, with sealed bids due October 9, 2026 at 2:00 PM and a pre-bid meeting on September 30, 2026 at 2:00 PM via Microsoft Teams.

The scope includes procurement, delivery, and installation of two pump/motor assemblies with specified components (pumps, pipes, valves, fittings, flow and pressure sensors, structural steel base, electrical wiring, and local safety switches) and a remotely located motor control cabinet with conduit, conductors, electrical switchgear, and miscellaneous hardware. The contractor must provide planning, material procurement and receipt, and labor for self-performance and subcontractor management. Work commences November 2, 2026, with substantial completion targeted for February 8, 2027 and final completion by February 28, 2027.

The award will be made to the lowest responsive and responsible bidder under the City's competitive sealed bidding procedures. Bids exceeding $200,000 require a bid bond equal to five percent of the total bid amount. All pricing must be submitted on an FOB Destination-Freight Prepaid and Allowed basis, with the contractor responsible for all applicable sales, consumer, and use taxes; the City is exempt from federal and state taxes. Prior to award, the successful bidder must submit insurance and bonds per City requirements, a construction schedule within ten calendar days of contract execution, a personnel chart within ten days, and a submittal schedule within fifteen calendar days. The contractor is responsible for obtaining and paying for all necessary bonds, permits, fees, tests, and inspections. Questions must be submitted through the City's OpenGov procurement portal no fewer than five work days prior to the bid due date. The project manager is Scott Hendrix, Sr., at (434) 970-3647. Bid documents are available at https://procurement.opengov.com/portal/charlottesville.