MDOT-SW Region-Alamo-Janitorial & Grounds services

The Michigan Department of Transportation Southwest Region is requesting proposals for janitorial and grounds maintenance services at the Alamo D Avenue Rest Area (No. 709) in Kalamazoo County, with proposals due August 25, 2026 at 3:00 PM EST and a mandatory pre-proposal meeting on August 18, 2026 at 10:00 AM EST via Microsoft Teams.

The scope encompasses daily janitorial services (restroom cleaning, lobby and entrance maintenance, storage upkeep), grounds maintenance (lawn mowing approximately 30 cycles annually May through mid-October, aeration, spring and fall cleanup, annual flower bed preparation), and snow and ice removal for sidewalks and plaza areas at a 9.48-acre facility receiving approximately 225,000 annual visitors. The facility includes 2,300 square feet of interior space with three restrooms, and janitorial coverage operates 7:00 AM to 7:00 PM summer (May 1 – October 31) and 7:00 AM to 5:00 PM winter (November 1 – April 30), with extended hours during holiday periods. One rest area attendant must be on-site 24 hours daily, 7 days weekly, including holidays. The contractor must furnish all labor, equipment, materials, and supplies; maintain minimum wage of $16.50 per hour for attendants; perform criminal background checks on all employees and subcontractors; and provide specified grounds maintenance equipment and snow removal gear. Subcontractors are limited to lawn maintenance, aeration, and seasonal cleanup and require prior approval.

The contract term runs October 31, 2026 through October 30, 2027, with four optional one-year renewals at the State's discretion. Pricing is firm for the entire contract length with no escalation. Evaluation is PASS/FAIL based on vendor question response completeness, Statement of Work completion, pricing submission, and acknowledgment of wage requirements; award goes to the responsive and responsible bidder with the lowest price. Questions are due August 19, 2026 at 3:00 PM EST, with answers posted by August 21. All proposals remain binding for 180 calendar days. The State reserves rights to conduct site visits, oral presentations, reference checks, and background verification. Contract administration is through Mark Morrison (MorrisonM@michigan.gov, 517-275-1834) and Program Manager Mike Winchester (WinchesterM@michigan.gov, 269-251-2748).