MDOS RFP for Optec 1000DMV Vision Screeners/Branch Ops

The Michigan Department of State is requesting proposals for Optec 1000DMV Vision Screeners for branch operations under RFP 260000002455, with proposals due August 19, 2026 at 3:00 p.m. Eastern Standard Time. The solicitation is brand-specific; alternatives will not be considered. Questions were due August 10, 2026 (now closed), with answers posted August 12.

The scope covers new, unrefurbished Optec 1000 vision screening machines with Michigan Test Slide for use across Secretary of State branch offices throughout Michigan. The State estimates procurement of approximately 400 vision testers over several years. The awardee must be an authorized distributor and must deliver units within 45 calendar days of order to the MDOS Sunset Warehouse in Lansing, Michigan, between 8:00 a.m. and 3:00 p.m., Monday through Friday. The contractor must provide a two-year limited manufacturer warranty passing through to the State, maintain a toll-free technical support line available 8:00 a.m. to 5:00 p.m. EST Monday through Friday, resolve technical support calls within one hour or schedule on-site service within five business days, and appoint a dedicated contractor representative for State accounts.

The contract is effective September 7, 2026, with a three-year initial term and renewal options for up to three additional one-year periods at the State's discretion. Pricing must remain firm for the entire contract length; adjustments are permitted only for documented changes in actual contractor costs supported by written evidence such as Consumer Price Index data or manufacturer letters. Bidders must submit per-unit pricing through the SIGMA system (www.michigan.gov/SIGMAVSS) or directly to Joseph Hill (517-241-1513, hillj56@michigan.gov).

Technical evaluation weights Vendor Question Worksheet (10 points), Schedule A Sections 1–4 (30 points), Schedule A Sections 5–15 (30 points), and Schedule A Sections 16–36 (30 points). Proposals must achieve a minimum of 80 points to qualify for pricing evaluation and award consideration. The contractor must participate in a mandatory kickoff meeting within 10 business days of contract execution and comply with all State physical and IT security policies.