Mdoc employee handbook

The Michigan Department of Technology, Management & Budget, on behalf of the Michigan Department of Corrections (MDOC), is soliciting printing services for the production and delivery of 14,000 copies of the MDOC Employee Handbook. The handbook consists of 72 pages plus cover, with specific technical specifications including a 4.5 x 7 inch finish size, one-sided cover printing in PMS 326 with bleeds on 65# white uncoated cover stock, two-sided black text printing without bleeds on 60# white offset paper, and a one-sided perforated last page for tear-out capability. The bindery method specified is saddle stitch with bundling in quantities of 25 per carton. Vendors must submit detailed quote letters with their bids and provide a color PDF proof for approval prior to production. The procurement is open to prequalified vendors only, and award decisions will be based on best price and value to the state, with consideration given to past quality performance and ability to meet requirements rather than lowest bid alone. The posting date was June 26, 2025, with a response deadline of July 1, 2025. All deliverables must be shipped F.O.B. destination with inside delivery to the State's dock at 7461 Crowner Drive, Lansing, Michigan 48913, with the dock operating from 8:00 a.m. to 3:30 p.m., Monday through Friday.

Only vendors prequalified with the State of Michigan Print & Mail Management (PMM) program are eligible to respond to this solicitation, with pre-qualification requiring approximately one week and registration with the State of Michigan as a prerequisite. Bids must be submitted online and include all costs, freight, and delivery charges on an F.O.B. destination, prepaid basis. Cartons must be properly labeled with commodity numbers, descriptions, purchase order numbers, and packing information, and any shipments using pallets must comply with specifications for single-face hardwood pallets with three 2" x 4" runners and deck boards of at least 3/4" thickness, not exceeding 48" length by 48" width, with a maximum height of 5'6" and gross weight of 4,000 pounds. No underruns are accepted, and any overruns are the vendor's responsibility. The electronic handbook file will be provided by the department, and all materials submitted must be provided in source software format with all revisions, fonts, and images, plus PDF format. Invoices should be emailed to DTMB-PrintingServices@michigan.gov and entered into the VSS system. No specific budget range or award value is stated in the procurement documents.