Mdhhs 228 DW 24# white catalog 6 x 9. 5 special window envel

The State of Michigan, through the Department of Technology, Management & Budget Printing Services on behalf of the Michigan Department of Health and Human Services (MDHHS), is procuring 90,000 double-window catalog-style envelopes measuring 6 inches by 9.5 inches in final size. The envelopes must be manufactured from 24-pound white stock and printed with 1/0 black ink, featuring latex sealing with an inside tint flap on the right side and two 1-inch by 4-inch clear non-glare polystyrene windows positioned at specific coordinates on the envelope face. Vendors must submit detailed cost estimates with their bids, with delivery required within 15 business days of proof approval to the State's dock located at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination, prepaid basis. Carton packing is limited to a maximum of 40 pounds per box with all envelopes shipping with open flaps, and all shipments must comply with specific pallet specifications including single-face hardwood pallets (44"-48" length, 36"-48" width, 5'6" maximum height, 4,000 lbs. maximum gross weight). The bid submission deadline is May 11, 2026, with delivery available Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays. Award decisions will be based on best price and value rather than lowest cost alone, and the Department reserves the right to reject bids demonstrating quality concerns or inability to meet specified requirements.

Vendors must be pre-qualified with the Print & Mail Management (PMM) program and registered as Michigan state vendors prior to bid submission, with pre-qualification requiring approximately one week; interested vendors should contact Andrew Hale at 517-636-0092 or halea3@michigan.gov for pre-qualification inquiries. Only prequalified vendors are eligible to submit bids on this solicitation, and late bids will not be accepted. The contract terms require vendors to deliver all items with inside delivery at their own expense, bearing all packaging, freight, and shipping costs, with title and risk of loss remaining with the vendor until the State receives, inspects, and accepts the deliverables. The State is exempt from federal excise taxes and sales taxes, and payment will be disbursed exclusively through Electronic Funds Transfer (EFT) via the SIGMA VSS system, with all undisputed amounts payable within 45 calendar days of the later of invoice receipt or final acceptance. All material becomes the property of the State of Michigan upon delivery, and vendors must comply with all applicable federal, state, and local laws, including prevailing wage requirements and nondiscrimination policies consistent with Michigan's Elliott-Larsen Civil Rights Act. No specific award value or budget range is listed in the solicitation documents.