MDE/OHNS - RFP 10 Cents A Meal Farm Guide

The Michigan Department of Education's Office of Health and Nutrition Services is issuing a Request for Proposal (RFP 230000002104) to develop a comprehensive Farm and Vendor Guide for Michigan's farmers, producers, and USDA Child Nutrition Program sponsors. This procurement seeks services to be completed in three distinct phases: conducting a landscape analysis of existing farm resource guides both within and outside Michigan while surveying stakeholders to identify data gaps; collecting data to fill those identified gaps and assembling a comprehensive resource database; and providing recommendations for displaying resources through interactive or web-based platforms. The contractor will be responsible for delivering all collected data, resources, and materials, which will become the exclusive property of the State upon completion. Evaluation will be conducted on a 100-point technical scoring system, with 40 points allocated for project management and monitoring, 20 points for service requirements, 20 points for staffing qualifications, and 20 points for responses to vendor questions; only proposals achieving a minimum score of 80 points will have their pricing evaluated. The question submission deadline is May 3, 2023, at 12:00 p.m. EDT, with proposals due May 11, 2023, at 2:00 p.m. EST. The contract will run from June 21, 2023, through September 30, 2023, with potential renewal for up to two additional one-year periods at the State's discretion, and contractors must submit firm, detailed pricing schedules broken down by activity or milestone.

The RFP does not identify specific set-aside designations or restrictions on respondent types within the available documentation. No incumbent vendors, current contractors, or specific technology integration requirements are identified in the procurement materials. The State has declined to disclose an upper budget range and instructs vendors to submit fair and competitive pricing based on their independent assessments. Contractors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance of $1,000,000 per accident, and Workers' Compensation coverage. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion. If the contract is funded in whole or in part with federal funds, contractors must comply with federal provisions including the Davis-Bacon Act, Clean Air Act, Federal Water Pollution Control Act, and Byrd Anti-Lobbying Amendment requirements for purchases exceeding $100,000. Payment will be processed by Electronic Funds Transfer within 45 days of invoice receipt, with invoices due no later than 30 days after contract termination.