MCF Maintenance & Repairs Schneider Electric IAS

The State of Minnesota is seeking a qualified contractor to provide preventative maintenance and repairs of the Schneider Electric Intelligent Automation System (IAS) for multiple correctional facilities, including MCF-Stillwater, MCF-Rush City, MCF-Willow River/Moose Lake, and the Minnesota Sex Offender Program (MSOP) in Moose Lake. The primary deliverables include monthly on-site preventative maintenance, emergency repair services, and annual boiler tune and safety checks. Responders must be Schneider Electric Intelligent Automation and EcoStruxure certified, with the ability to program Intelligent Automation field Controllers. Key objectives include maintaining and optimizing mechanical and electrical systems, performing graphic screen changes, checking sensor calibrations, adjusting alarm limits, and conducting database backups. The contract is set to run from July 1, 2025, through June 30, 2026, with potential extensions up to four additional years. Critical deadlines include a May 27, 2025, 2:00 PM deadline for submitting questions to Erin Snaza, and a June 3, 2025, 2:00 PM deadline for proposal submissions through the SWIFT portal. Evaluation criteria will likely include technical capabilities, certification requirements, and overall best value to the state.

The procurement opportunity encourages participation from diverse businesses, with preference points potentially awarded to targeted group businesses, economically disadvantaged businesses, veteran-owned businesses, and DEED/DHS providers. Small businesses and businesses owned by racial minorities, women, persons with substantial physical disabilities, and veterans are particularly encouraged to participate. The estimated total contract value ranges from $220,000 to $240,000 for the initial one-year term, though this is not a guaranteed minimum or maximum amount. The State reserves the right to award the contract to a single or multiple respondents based on best value. Specific requirements include data security mandates (all work must be performed within the United States), environmental preferences for recycled materials, and prohibitions on certain substances. Potential bidders must provide proof of insurance and complete a comprehensive price schedule that includes differentiated rates for regular, non-regular, and weekend/holiday services. Vendors needing assistance with registration or navigating the SWIFT System can contact the Vendor Assistance Helpdesk at 651-201-8100.