McCrometer Flow Meters and Parts

Sarasota County is conducting a sole source procurement for McCrometer flow meters and parts under Solicitation Number 2024-ISS-365, with the primary objective of renewing a contract with Avanti Company for specialized water measurement equipment. The procurement encompasses multiple types of flow meters, including Water Specialties Propeller flowmeters, Ultra Mag Electromagnetic flowmeters, Full Profile Insertion (FPI) flowmeters, Single Point Insertion (SPI) flowmeters, V-Cone primary elements, Dura-Mag flowmeters, and McCrometer communication systems. Key procurement dates include a deadline for questions on January 13, 2025, and a response deadline of January 14, 2025, at 5:00 pm, with electronic submissions required through https://secure.procurenow.com/portal/scgov. The county has specified that while this is a sole source procurement, alternative vendors may submit documentation demonstrating their ability to provide equivalent products or services, potentially leading to a competitive solicitation. Evaluation will focus on vendors' capability to supply products matching the technical specifications and performance of the current McCrometer flow meter systems used across Sarasota County's water and reuse treatment systems.

The procurement is specifically for Sarasota County and the Siesta Key CDP, with no explicit set-aside designations for disadvantaged enterprises noted in the documentation. The incumbent vendor, Avanti Company, is confirmed as the exclusive distributor of McCrometer products in Florida, Alabama, and Georgia for municipal markets, with responsibilities including product sales, field repairs, start-ups, and calibrations. The contract represents a three-year renewal from 03/15/2025 to 03/14/2028, with a consistent estimated expenditure of $50,000.00 per fiscal year. The county emphasizes that changing to an alternative system would require a complete engineering redesign, and the current McCrometer brand has been field-tested in Sarasota County for over 15 years. Potential respondents must complete an Intent to Sole Source Response form and provide supporting documentation if they believe they can offer equivalent goods or services. The procurement is managed by Elena Diesen, a Procurement & Contracts Specialist in the Sarasota County Office of Financial Management, who is available for potential inquiries about the solicitation.