Mattresses & Bed Bases

The Commonwealth of Kentucky Finance and Administration Cabinet, Office of Procurement Services, issued Request for Bid (RFB) 758 2400000377 on January 30, 2024, to establish a Master Agreement for mattresses and bed bases for use by all state agencies and eligible political subdivisions. The procurement seeks vendors to provide discount percentages off manufacturer list pricing for mattresses, box springs, mattress protector covers, and bed bases, along with optional hourly rates for installation, removal, and disposal services. All products must meet or exceed federal and Kentucky flammability standards and comply with non-residential mattress regulations. The evaluation will be conducted on a best value basis using the following weighted criteria: discount percentage (75 points), installation hourly rate (10 points), disposal hourly rate (10 points), and warranty length (5 points). Vendors' written questions were due by February 5, 2024, with Commonwealth responses issued by February 7, 2024. Bids must be submitted electronically through the Commonwealth's eProcurement system by February 15, 2024, at 1:30 p.m. ET, and all bidders must be registered in the Vendor Self Service System prior to submission. The resulting contract will have an initial term from award through March 31, 2025, with options to renew for four additional one-year periods at the discretion of both parties, and the Commonwealth intends to award one contract per manufacturer.

Kentucky resident bidders are eligible for reciprocal preference points, and qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities—are eligible for preference points in accordance with state statutes. Contractors must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with Kentucky workers' compensation insurance. Pricing must remain valid for a minimum of 60 calendar days after the bid due date, with price increases restricted to after the first 12 months of the contract term and subject to written justification based on industry-wide changes. No incumbent vendors or current contractors are identified in the solicitation documents. No specific budget range or award value is disclosed in the available documentation. The Commonwealth reserves the right to cancel the RFB if funding is insufficient.