Mattresses & Bed Bases

The Commonwealth of Kentucky Finance and Administration Cabinet issued Request for Bid (RFB) 758 2400000298 on behalf of all state agencies and political subdivisions to establish a master agreement for the supply of mattresses, box springs, bed bases, mattress protector covers, and related installation and disposal services. Vendors must submit discount percentages off manufacturer list pricing for products, along with separate hourly rates for installation and disposal services, with all pricing quoted on an F.O.B. Destination Freight Prepaid and Allowed basis and exclusive of federal excise taxes and Kentucky sales or use taxes. The solicitation was initially released on January 4, 2024, with written vendor questions due by January 16, 2024, Commonwealth responses issued by January 18, 2024, and a closing date of January 26, 2024, at 1:30-2:00 PM ET, followed by a bid reading via conference line at 3:30 PM ET on the closing date. Contractors must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, plus Kentucky workers' compensation insurance, and must comply with all federal and state flammability standards. Evaluation will be conducted using a best value approach with scoring weighted as follows: discount percentage (75 points), installation hourly rate (10 points), disposal hourly rate (10 points), and warranty period (5 points). The initial contract period extends from the award date through November 30, 2024, with four optional one-year renewal periods available upon mutual written agreement and potential renegotiation of terms. Prices shall remain firm for 60 days following the bid due date, with price increases permitted only after 12 months of the contract term upon written justification based on industry-wide changes.

Kentucky resident bidders receive reciprocal preference equal to the preference given by the nonresident bidder's state of origin, and qualified bidders including Kentucky Correctional Industries and certain nonprofit organizations receive additional preference points in accordance with Kentucky statutes. The contract will be awarded by line item to one contract per manufacturer to ensure the Commonwealth's needs are met, with responses submitted electronically through the Kentucky eProcurement system; vendors must be registered in the Commonwealth's Vendor Self Service portal at least 24-48 hours before submission. No incumbent vendors or current contractors were identified in the available documentation. The solicitation was cancelled on January 18, 2024, and reissued as version three following an initial identical solicitation (RFB 758 2400000223) from which no awards were made. No specific budget ranges or award values were disclosed in the procurement documents. All state agencies and political subdivisions of Kentucky are eligible to utilize the resulting master agreement on an as-needed basis through a quote-based procurement model.