Mattresses & Bed Bases

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB) on November 13, 2023, to procure mattresses and bed bases for use by all state agencies and political subdivisions throughout Kentucky. The solicitation seeks to establish a master agreement for the supply of mattresses, bed bases, mattress protector covers, and related products, with the Commonwealth intending to award one contract per manufacturer. Deliverables include various mattress and bed base products that must meet or exceed federal and Kentucky flammability standards and all non-residential mattress regulations. Vendors must submit pricing as discount percentages off manufacturer pricing for products and separate hourly rates for installation and disposal services. The evaluation will be conducted on a best value basis using a 100-point scoring methodology: discount percentage (75 points), installation hourly rate (10 points), disposal hourly rate (10 points), and warranty period (5 points). Vendor written questions were due by November 20, 2023, with the Commonwealth's responses issued on November 22, 2023. Bid responses must be submitted electronically through the Kentucky eProcurement system by November 30, 2023, at 1:30 PM ET, with the initial contract period running from the award date through November 30, 2024, and options for four additional one-year renewal periods subject to written approval and potential renegotiation.

Reciprocal preference provisions apply to Kentucky resident bidders, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities receive preference point bonuses. Contractors must maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with Kentucky workers' compensation insurance, and must provide ACCORD Certificates naming the Commonwealth as an additional insured. Vendors claiming resident bidder status or qualified bidder status must submit required affidavits. All quotations must be F.O.B. Destination Freight Prepaid and Allowed, with the Commonwealth exempt from payment of federal excise tax, Kentucky sales tax, and use tax. Pricing shall remain valid for a minimum of 60 days after the bid due date, with no price increases permitted during the first 12 months of the contract; however, price increases may be requested thereafter with supporting documentation of industry-wide price changes. No specific budget range or incumbent vendor information was disclosed in the solicitation documents.