Mattresses & Bed Bases

The Commonwealth of Kentucky Finance and Administration Cabinet issued this Request for Bid (RFB) on June 14, 2021, for the procurement of mattresses and bed bases on behalf of all state agencies and eligible political subdivisions, with Elliott County identified as the relevant jurisdiction. The solicitation encompasses five distinct commodity groups: Queen and King mattresses with box springs and bed bases for Kentucky State Parks; Twin innerspring and collegiate foam mattresses for Justice agencies; Twin XL foam mattresses for Education; Twin XL antiviral and antimicrobial mattresses for Kentucky State Police; and mattress disposal services. All products must comply with federal and Kentucky flammability standards and dimensional stability requirements, with delivery and setup to be coordinated with facility managers, generally performed Monday through Thursday, and all packaging materials disposed of by the vendor. The evaluation criteria allocate 100 points for price in Groups 1-4, 10 points for Group 5 pricing, 5 points for delivery timeliness, and 5 points for warranty length, with award to be made on a best value basis. Critical deadlines include written questions due by June 18, 2021; Commonwealth responses by June 22, 2021; and bid closing on July 1, 2021, at 1:30 PM ET. Vendors must submit bids electronically through the Kentucky eProcurement system and be pre-registered in the Vendor Self Service portal prior to submission, with pricing quoted F.O.B. Destination Freight Prepaid and Allowed and valid for a minimum of sixty days after the bid due date.

The solicitation applies to all qualified vendors capable of meeting state agency requirements, with no specific set-asides or disadvantaged enterprise restrictions noted in the documentation. Vendors must comply with Kentucky tax registration requirements, submit resident bidder affidavits if applicable, and adhere to statutory requirements including non-discrimination and accessibility compliance, with disclosure of any prior violations required. The resulting contract will be structured as a Master Agreement with an initial one-year term renewable for four additional one-year periods at mutual agreement of all parties, during which no price increases are permitted in the first twelve months; thereafter, increases may be requested with industry-wide justification. No incumbent vendors or existing contractor information was specified in the solicitation. No specific award value or budget range was disclosed in the available documentation; however, the multi-year master agreement structure with five commodity groups serving multiple state agencies indicates a significant procurement opportunity.