Mattress Refurbishment

NC State University's Procurement & Business Services department has issued Request for Quotation (RFQ) #63-DMP1161507R1 seeking professional mattress refurbishment services for 829 Twin XL mattresses (36" x 80" x 8") designated for University Towers student housing. The vendor must take delivery of the mattresses during the first week of May 2026 and return all refurbished units by the last week of July 2026, with specific dates and times to be coordinated with the university's Project Manager. The refurbishment work must include stripping mattresses to the innerspring and base, remanufacturing with new filler and fiber toppers, and covering with 210-Denier Navy Blue Poly/Nylon fabric with Kevlar thread seams in compliance with federal flammability standards (16 CFR Part 1633, MVSS-302, CAL-117, and NFPA-701). Qualified vendors must demonstrate minimum three references for similar work completed within the past three years, possess an active NC Department of Agriculture & Consumer Services Sanitization License, obtain federal labeling certification, and provide North Carolina Yellow Tag sanitization certification from a licensed facility. Additionally, vendors must be capable of substituting any unrepairable university-owned mattresses with identical specifications at no additional cost. Questions regarding the RFQ are due by March 31, 2026 at 5:00 PM, and formal quotation responses must be submitted by April 7, 2026 at 5:00 PM via the Bonfire Public Portal. NC State University will evaluate proposals based on lowest price, quality, vendor reputation, delivery capability, and other relevant factors.

The RFQ does not specify any set-aside designations or restrictions targeting disadvantaged enterprises or specific organizational types. All bids must include documentation of 16 CFR 1633 compliance, warranty information, proof of the NCDA&CS Sanitization License, and worker's compensation insurance with a minimum of $500,000 employer liability, general liability insurance of $1,000,000 combined single limit, and automobile liability insurance of $1,000,000 combined single limit; bids lacking these items will be deemed non-responsive. No incumbent vendors or current contractors are identified in the solicitation materials. Pricing terms are established as Net 30 days following receipt of a correct invoice or acceptance of goods. The RFQ does not disclose a specific budget or award value range; however, the scope encompasses refurbishment services for 829 mattresses with all associated transportation, materials, and certification requirements.