Materials Testing, Inspections, and Observations

The City of Leander, Texas is soliciting Statements of Qualifications from firms with municipal experience in materials testing, inspections, and observations to build a three-year pre-qualified pool under RFQ CIPS27-013, with submissions due December 1, 2026. Pre-qualification does not guarantee a Task Order, and the City may select pool members for individual projects without an RFP, based on their submitted qualifications.

Work is awarded as negotiated Task Orders under a Professional Services Agreement, on an as-needed basis across the three-year term. Respondents must be duly licensed and registered in Texas, and subconsultants must be similarly licensed where applicable. The draft agreement requires work to begin within 10 days of authorization, delivery of at least five sets of certified plans unless otherwise approved, and plans signed, sealed, and certified as compliant with applicable federal, state, and local law. Insurance requirements include professional liability of not less than $1 million per occurrence, commercial general liability of $1 million combined single limit, and business automobile liability of $1 million minimum, maintained for 24 months after substantial completion.

Compensation for basic services is set per Task Order on a unit-price basis, capped at each Task Order's stated not-to-exceed amount. Reimbursable expenses are generally included in the basic services fee unless agreed otherwise in writing. Additional services bill at the engineer's standard hourly rates in Exhibit C. Invoices are submitted no more than monthly and paid within 30 days of approval. The engineer must notify the City at 80 percent of the contract maximum, and the City may terminate on 30 days' notice. Venue lies in Williamson County, Texas courts or the federal courts in the Western District of Texas, Austin Division, under Texas law.