Materials Recovery Facility Maintenance & Inspection Program

The City of Phoenix Public Works Department is procuring a Materials Recovery Facility Maintenance & Inspection Program through a sealed competitive solicitation for a three-year initial contract term commencing September 1, 2026, with two optional one-year extensions available for a total potential contract period of five years. The procurement seeks a qualified consultant to conduct comprehensive quality control inspections of two materials recovery facilities—the 27th Avenue MRF and the North Gateway MRF—to verify that equipment is maintained and operated according to manufacturer and contractual specifications while evaluating productivity levels and commodity standards. The consultant must perform one inspection at each facility annually with potential secondary inspections if equipment repairs are needed, and provide industry-related reporting and research as requested by the City. Mandatory site visits for prospective offerors are scheduled for Friday, March 6, 2026, with visits to the 27th Avenue facility from 8:00-9:15 a.m. and the North Gateway facility from 10:00-11:15 a.m., with RSVP required by March 3, 2026. Written inquiries must be submitted by March 25, 2026, and sealed offers are due electronically by April 1, 2026, at 11:00 a.m. through the City's Procurement Portal. Evaluation criteria include qualifications and experience (375 points), method of approach (300 points), reference checks (225 points), and pricing proposal (100 points). Required qualifications include a minimum of five years in business with demonstrated experience in single-stream recycling systems and equipment inspections, and the contractor must maintain commercial general liability insurance of $2,000,000 general aggregate, automobile liability of $1,000,000, and workers' compensation at statutory limits.

The solicitation contains no identified set-aside designations for disadvantaged business enterprises, though the contract includes standard federal compliance requirements including Federal Transit Administration certifications, nondiscrimination provisions, and Disadvantaged Business Enterprise regulations that flow down to all subcontractors and lower-tier suppliers. No incumbent vendor or current contractor is identified in the available documentation. Pricing must be submitted as firm and fixed for the initial three-year term for two mandatory line items covering annual inspections at each facility, with three optional line items available for additional inspections and research reports; annual price adjustments after the initial three years are limited to the lesser of the Consumer Price Index or three percent, subject to City approval. The contract requires compliance with Arizona employment verification requirements, equal employment opportunity standards under Phoenix City Code, and heat illness prevention standards for outdoor workers, including mandatory heat safety plans. While specific award values or budget ranges are not disclosed in the solicitation documents, contractors must be prepared to handle potential secondary inspections beyond the standard annual inspections and provide specialized research and reporting services related to materials recovery facility operations and commodity standards compliance.