Material Conversion

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Military Affairs, issued Request for Bid (RFB 758-1900000350) for material conversion services to support the fabrication of nametapes. The solicitation encompasses three line items requiring the conversion of raw fabric materials: 50,000 linear yards of 1" material conversion, 200,000 linear yards of 1" material conversion, and 25,000 linear yards of 2" material conversion. The conversion process includes unrolling material from mill pattern, cutting to specified widths, folding edges, applying washable fusible interlining (ASP30 or AP30), and rolling finished materials into 75-yard rolls packed in cartons. The raw materials will be dropshipped to the vendor by KYLOC, and the vendor must complete processing and ship materials to KYLOC within 21 working days of receipt. The solicitation was posted on January 9, 2019, with a deadline for written vendor questions by January 16, 2019 at 12:00 noon EST and Commonwealth responses issued on January 17, 2019. Sealed bids were due on January 24, 2019 at 1:30 p.m. EST, submitted in hard copy format to the Bid Clerk at the Office of Procurement Services Capitol Annex in Frankfort, with fax and electronic submissions not acceptable. The resulting contract will commence February 1, 2019 and expire January 31, 2020, with four optional one-year renewal periods available at the Commonwealth's discretion. Award decisions will be based on best value utilizing a scoring methodology of 95 points for price and 5 points for geographic proximity to Lexington, Kentucky 40516, with pricing remaining firm for the first 12 months.

Kentucky resident bidders are eligible for reciprocal preference equal to the preference given by other states, and qualified bidders including Kentucky Correctional Industries and nonprofits serving individuals with severe disabilities receive preference equal to 15-20 percent of maximum points. All bidders must submit comprehensive documentation including the signed face of the solicitation, bid information, geographic proximity information, Kentucky Tax Registration Application (Revenue Form 10A100), Certificate of Authority if a foreign entity, required affidavits, and EEO forms if applicable. Pricing must exclude federal excise tax and Kentucky sales or use tax, with all freight charges prepaid by the vendor and billed to the agency along with documentation of actual freight costs under FOB Destination, Freight Prepaid terms. No specific incumbent vendors or budget ranges were identified in the solicitation documents. The RFB focused on identifying vendors capable of meeting precise material conversion specifications and delivery timelines to support Kentucky's nametape fabrication requirements.