Mat and Towel Service - Franklin County

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, issued a Request for Bid (RFB) for mat and towel service to support multiple divisions including Equipment, Materials, Facilities Support, Aviation, Maintenance Sign Shop, and Graphic Design across KYTC facilities in Franklin County. The procurement covers a comprehensive range of services and supplies including weekly and bi-weekly delivery of various mat sizes (3 feet by 4 feet, 4 feet by 6 feet, and 3 feet by 10 feet in blue, gray, and walnut treatments), cloth shop towels, roll towels, wet mops (16 ounce and 24 ounce), dust mops (24 inches, 36 inches, and 48 inches), fender covers, hand cleaner, disposable rags, and print towels, with specific quantities ranging from 1 to 200 units depending on item type. The bid submission deadline was November 5, 2020, at 10:00 AM EST, with a written questions deadline of October 28, 2020, at 4:00 PM EST and Commonwealth responses posted by October 29, 2020. The master agreement will commence no earlier than January 1, 2021, for an initial one-year period with four optional one-year renewal periods. Award will be based on best value using two measurable criteria: price (95 points) and delivery time (5 points), with the lowest responsive bid receiving maximum points. Bidders must submit documentation electronically to KYTC.Bids@ky.gov, including a signed solicitation cover page, completed pricing sheets, and proof of required insurance (general liability of $1,000,000 per occurrence and Kentucky workers' compensation). The vendor must guarantee delivery within a specified number of calendar days, and missed delivery dates will result in a one percent per day deduction from invoices, with shipments F.O.B. destination and freight prepaid by the vendor.

Kentucky resident bidders are eligible for reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries and nonprofit agencies serving individuals with severe disabilities are eligible for preference equal to twenty or fifteen percent of maximum points respectively. Price increases are not permitted during the initial twelve months, and only one increase based on industry-wide changes is allowed during the contract period with thirty days' notice. No incumbent vendors or budget ranges are specified in the solicitation documents provided. The RFB does not indicate previous contractor information or specific award values, though the nature of the procurement suggests a moderate-value service contract typical for state facility support operations. Bidders must maintain appropriate insurance coverage and comply with all Commonwealth procurement regulations and documentation requirements for award consideration.