Master Preventive Maintenance & Outside Vendor Services

The City of Edinburg, Texas is soliciting proposals for a master services agreement covering fleet preventive maintenance, complex mechanical and structural repairs, off-route mobile servicing, seasonal thermal audits, and heavy-duty emergency towing and recovery across all Municipal Solid Waste and departmental support assets, with proposals due October 20, 2026 at 3:00 PM.

The scope spans nine operational categories: Class 8 refuse fleet preventive maintenance on quarterly schedules (PM A in January/July, PM B in April, PM C in October, PM HYD in October), master mechanical and structural repairs, heavy towing and landfill recovery, support fleet and small-engine maintenance, fleet HVAC diagnostics and repair, and seasonal readiness services. The covered fleet includes Peterbilt 320/520 automated and rear-loaders, Battle Motors LET2-46, Peterbilt 348 roll-offs, Mack Granite GR64B heavy haulers, Hino 338 box-body brush trucks, Freightliner 108SD/M2/114SD, International 4300 SBA, Sterling LT-7500, and departmental support vehicles with Heil and Labrie collection bodies. Mandatory on-site yard inspections are required prior to bidding to verify fleet specifications and VINs.

Technicians must hold current ASE Medium-Heavy Truck certifications (T8, T4, T1), EPA Section 609 HVAC compliance certification, and AWS D1.1/D1.2 welding certifications for structural work. All proposals must comply with Vehicle Maintenance Reporting Standards (VMRS) coding with labor hours strictly capped to Standard Repair Times (SRTs) from TMC, Mitchell 1 TruckSeries, and OEM flat-rate guides. Parts markups are capped at Cost + 10%, and vendors must maintain ISO 17025 laboratory certification for fluid analysis. Mobile service capability with on-site execution at the Municipal Garage is required during off-route availability windows (Monday–Friday after 4:00 PM and weekends). Emergency towing response commitment is 60–120 minutes; standard PM turnaround is 12 hours for PM A/B and 48 hours for PM C/HYD.

Insurance requirements include Workers' Compensation (statutory), Employer's Liability ($100,000 per accident), Comprehensive General Liability ($250,000/$500,000), Comprehensive Auto Liability ($100,000/$500,000), and City's Protective Liability ($250,000/$500,000), with the City named as additional insured.

Evaluation criteria are weighted as Operational Capacity & Facility Capability (25%), Technical Expertise & Staff Qualifications (20%), Pricing & Cost Effectiveness (25%), SLA Compliance & Response Commitment (15%), and Past Performance & Municipal References (15%). The City reserves the right to award the contract in its entirety to a single vendor or split awards among multiple specialized vendors. The contract term runs October 1 through September 30 annually. Questions are due October 9, 2026 at 3:00 PM. Proposals must be submitted electronically through https://procurement.opengov.com/portal/cityofedinburg or in sealed form to the City Secretary's Office. Public opening is October 20, 2026 at 3:00 PM at City Hall Community Room, 415 W. University Drive, Edinburg, TX 78539.