Master Agreement for Maine Heat Fusion Cigarette Tax Stamps

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is soliciting quotations for heat fusion cigarette tax stamps under RFQ #18F 19052100000000000350, with responses due June 4, 2019 at 4:00 p.m. Eastern Time through the State of Maine's electronic procurement system (Advantage/Vendor Self Service).

The scope covers 20-pack and 25-pack cigarette tax stamp denominations with estimated annual quantities of 4.2 million 20-pack stamps and 3,000 25-pack stamps based on three-year historical usage. Bidders must demonstrate experience with heat fusion cigarette tax stamps, submit company qualifications and state references, and comply with strict security, production control, accounting, and plant inspection requirements specific to tax stamp manufacturing. Deliveries must be completed within six weeks of order notification; late deliveries incur a penalty of $200 per working day. The contract is F.O.B. Destination with all shipping and packaging costs included.

The estimated annual contract value is approximately $58,133.20 based on three-year average spending. The Master Agreement runs from August 1, 2019 through July 31, 2020, with three optional one-year renewal periods extending through July 31, 2023. The State evaluates quotations on a best-value basis considering conformity with specifications, quality, and price, with lowest price determining award among conforming bids. The State reserves the right not to award to the lowest bidder if prior contract performance issues exist. Successful bidders may be required to furnish performance bonds. The State is exempt from sales and use taxes.