Mast Arm Poles

The Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Traffic Operations, is procuring mast arm poles through a Request for Bids (RFB 605 1900000643) for Elliott County. The solicitation encompasses 22 line items totaling 189 poles and arms in various configurations, including single and double arm poles ranging in height from 16 to 80 feet with arm lengths varying from less than 20 feet to 75-80 feet, with quantities per line item ranging from 2 to 30 units. Deliverables include poles, arms, anchor bolts, bolt hardware, templates, door hardware, and delivery to the KYTC Division of Traffic Operations Transportation Warehouse in Frankfort, Kentucky, with manufacturing costs specified for each line item and steel costs to be added separately upon contract award based on a steel index and weight calculation. Bidders must be on the List of Approved Materials for Steel Strain Poles prior to bid closing, must submit welding certifications and shop drawings with calculations in accordance with 2012 Kentucky Standard Specifications for Road and Bridge Construction, and must subscribe to The American Metal Market throughout the contract term. The bid closing date was May 24, 2019, at 10:00 AM Eastern Time, with a tentative award date of June 3, 2019, and delivery must be completed within 120 days after approval of shop drawings and calculations. Pricing is evaluated on a best-value basis with 100 points allocated to the lowest bidder, and delivery is a mandatory pass/fail criterion with one percent daily penalties assessed for delays beyond the contracted delivery date.

The resulting Master Agreement shall commence upon award and extend through May 31, 2020, with options to extend for four additional one-year periods subject to written approval from both the vendor and the KYTC Division of Purchases. Quotations must be submitted as F.O.B. Destination with the vendor responsible for all freight charges and filing of freight claims, and all bids must remain valid for a minimum of 90 calendar days following the bid closing date. Kentucky resident bidder preference and qualified bidder preferences apply in accordance with Kentucky statutes. Federal funding may be utilized on the resulting contract, requiring compliance with FHWA 1273 requirements and Buy American provisions mandating the use of domestically-produced materials. Payment is made within 30 working days of invoice receipt, with a one percent monthly penalty applied for payments exceeding this timeframe. While specific budget ranges are not provided in the solicitation documents, the contract value will be determined by the quantities ordered across the 22 line items plus steel costs calculated upon award based on the applicable steel index and pole and arm weights.