Mast Arm Poles

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases issued a Request for Bid for the procurement of mast arm poles for Elliott County, with bids due on February 26, 2019, at 10:00 a.m. Eastern Time. The solicitation comprises 17 line items divided into two groups—Group A (Lines 1-9) and Group B (Lines 10-17)—with vendors permitted to bid on either or both groups but required to submit bids for all line items within a selected group to be considered for award. The goods being procured consist of custom-fabricated mast arm poles ranging from 20 to 21.5 feet in height with arm lengths from 28 to 70 feet and attachments ranging from 17 to 19 feet, with each line item requesting one unit. All poles must comply with the 2012 Kentucky Standard Specifications for Road and Bridge Construction, Section 835.07, and include specifications regarding design wind speed, fatigue category, full galvanization, anchor bolts per NCHRP Report 494, shock hazard stickers, three-degree raise from vertical, vertical deflection limits of eight inches, color-coded anchor bolts, hardware packaging with laminated assembly guides, and templates. Delivery must occur within a specified timeframe to the KYTC Division of Traffic Operations Transportation Warehouse at 1239 Wilkinson Boulevard, Frankfort, Kentucky 40601, with poles delivered banded in multiples of four and unloaded by state forces; vendors must provide 48 hours' advance notice prior to delivery and are responsible for all freight charges with a 1% per day deduction assessed for late delivery. Evaluation will be conducted on a "best value" basis using price as the sole measurable criterion, with the lowest bidder receiving maximum 100 points and subsequent bidders scored proportionally; all bids must remain valid for 90 calendar days following the bid closing date, with a tentative award date of March 15, 2019, and written questions were due by February 12, 2019, with Commonwealth responses issued by February 13, 2019.

Kentucky resident bidder preference and qualified bidder preferences apply per KRS 45A.490-494 and 200 KAR 5:410, with Kentucky Correctional Industries eligible for a 20% preference and qualified nonprofit entities eligible for a 15% preference. All bids must include a signed solicitation face, completed bid information, required affidavits affirming compliance with Kentucky campaign finance laws and tax obligations, and certificates of authority to transact business in Kentucky for nonresident bidders; drawings and calculations are not required with the bid but must be provided upon request prior to award. The contract is governed by federal funds through FHWA Form 1273 requirements (excluding Davis-Bacon prevailing wage requirements as this is a commodity contract) and Buy America requirements per Section 106.04 of the Standard Specifications, which mandate that iron, steel, and manufactured products meet domestic sourcing requirements. Pricing shall be quoted as F.O.B. Destination with vendors assuming all shipment and freight responsibilities, and payment will be made within 30 working days of invoice receipt with a 1% monthly penalty for late payment exceeding 30 days. Two one-time contracts will be awarded, one per group, with no specific budget range or award values disclosed in the solicitation documents, though the contract values will be determined by the lowest responsive bids submitted for each group.