Mast Arm Poles for Richwood and D3

The Kentucky Transportation Cabinet (KYTC), Division of Purchases issued Request for Bid (RFB) 605 2000000360 on behalf of the Division of Traffic Operations to procure eleven mast arm poles for installation at Richwood and District 3 locations in Boone County. The solicitation seeks single-arm mast arm poles in varying specifications, with quantities of one unit each, ranging from 28 to 57.5 feet in height with attachment arms of 17 to 19.5 feet, classified under commodity code 34067 (Poles and Stanchions). Line Item 11 (a 28-foot pole with a 19-foot attachment arm) is to be awarded separately from the remaining ten items. Bidders must submit the manufacturer's name and address prior to contract award and provide required engineering drawings and calculations within ten business days of notification, with opportunities to correct identified errors within five business days. The contract award will be determined using a best-value ranking methodology allocating 95 points to price (with the lowest bidder receiving the maximum score) and 5 points to delivery time (with the best delivery receiving the maximum score). Bids were due January 7, 2020, at 10:00 a.m. Eastern Time, with a tentative award date of January 30, 2020, and sealed bids required in-person submission to the KYTC Division of Purchases Bid Clerk at 200 Mero Street, 4th Floor, Frankfort, Kentucky. The contract requires delivery within 100 calendar days after approval of drawings, with responses exceeding 120 days subject to rejection, and late delivery penalties of one percent per day apply for delays beyond the contracted due date unless caused by Commonwealth actions or force majeure events.

The solicitation is subject to federal FHWA 1273 requirements and Buy America provisions, mandating domestic sourcing compliance for materials and products used in the federally-funded project. Kentucky resident bidder preferences and qualified bidder preferences of 15–20 percent point adjustments apply in accordance with KRS 45A.490–494 and 200 KAR 5:410. Bidders must comply with all affidavit requirements, including campaign finance certifications, tax registration status, non-discrimination provisions, and resident or qualified bidder status claims if applicable. The contract is structured on an F.O.B. Destination Freight Prepaid basis, with the vendor responsible for all shipping and freight charges and freight claim filing. Payment will be made within thirty working days of receipt of goods and proper invoice, with a one percent monthly penalty applied for payments exceeding this timeframe. The solicitation documents do not identify an incumbent contractor or provide a specific budgeted award value; however, the project is eligible for federal funding that may be used for contract payment, making this a one-time purchase with no renewal options.