MassDOT RFQ PRF75 Virtual Interpretation Services Staring 6/28/2026

Massachusetts Department of Transportation (MassDOT) is requesting quotations for virtual interpretation services supporting the 2027-2031 Capital Investment Plan public engagement cycle, with quotations due May 21, 2026 at 3:00 PM EST. This procurement carries a preference for Massachusetts Small Business Purchasing Program (SBPP) participants meeting best-value criteria.

To qualify for SBPP preference, bidders must be registered with the program, maintain their principal place of business in Massachusetts, have been in business for at least one year, employ no more than 50 full-time equivalent employees (or work fewer than 26,000 combined hours per quarter), and report gross revenues not exceeding $15 million on a three-year average. Non-profit organizations must be registered with the Massachusetts Attorney General's Office and maintain 501(c) tax-exempt status. Bidders are responsible for confirming current SBPP status at submission and throughout performance; misrepresentation results in disqualification, potential debarment, and contract termination.

The scope covers language access support during six virtual public informational meetings scheduled between May 28 and June 8, 2026, each with a maximum 90-minute duration. Required languages include Spanish, Portuguese, Mandarin Chinese, Cantonese, Haitian Creole, Vietnamese, Russian, Khmer, and Arabic, distributed across Municipal Planning Organization areas. Interpreters must join meetings a minimum of 15 minutes before start time to test audiovisual functions and Zoom interpretation channels. Bidders must confirm interpretation expectations with MassDOT, organize and secure interpretation services, and provide a detailed outline of planned language access needs for the CIP cycle.

The question deadline is May 18, 2026 at 3:00 PM EST, with official answers provided May 19. Notification of the apparent successful bidder is scheduled for May 22, 2026. All submissions must comply with the Commonwealth's Digital Accessibility Policy requirements.