Mass transit bus parts, purchase and delivery

Palm Beach County Board of County Commissioners, Procurement Department is issuing a Request for Pre-Qualification (RPQ 26-058-BW) for mass transit bus parts purchase and delivery under a term contract, with pre-qualification responses due September 30, 2026 at 4:00 p.m. local time. The County will maintain a pre-qualified vendor list and issue individual delivery orders on an as-needed basis; new vendors may submit pre-qualifications after the initial deadline for rolling evaluation and list addition.

A 5% local-vendor preference applies to vendors with a permanent place of business in Palm Beach County, verified by valid Business Tax Receipt and Certification of Business Location documentation. Small Business Development (SBD) Program requirements apply to non-federally funded portions, requiring submission of Schedule 1 and Schedule 2 documentation detailing subcontractor participation and SBE involvement.

All pre-qualified vendors must maintain current vendor registration through the County's Vendor Self Service (VSS) system, and any subcontractors must also be registered in VSS prior to contract finalization. Pricing for individual projects will be quoted on a firm basis for new merchandise free from defect; quoted prices must remain firm for ten days from submittal unless otherwise specified. Vendors must comply with E-Verify employment eligibility verification, criminal history record checks where required for certain facilities, tax compliance, and non-discrimination requirements. Palm Beach County is exempt from federal and state taxes.

Questions are due September 16, 2026. The County reserves the right to accept or reject any pre-qualifications, waive non-substantive irregularities, and procure some or all goods through alternative state contracts if lower pricing is available. No contract value, contract term length, or incumbent is specified in the solicitation.