Mason Recreation Pool Chemicals

George Mason University's Purchasing Department has issued an Invitation for Bid (IFB) GMU-CM1022-25 for aquatic pool chemicals and supplies, targeting the university's Aquatic & Fitness Center at the Fairfax Campus and Freedom Aquatic & Fitness Center at the Prince William Campus in Fairfax County, Virginia. The procurement seeks to establish a term contract for pool chemicals with qualified vendors on an "as needed" basis, with specific requirements for brand-specific chemical deliveries outlined in the Bonfire Pricing Schedule. Bidders must provide firm, fixed, delivered unit pricing with no additional charges and are required to bid on all line items in the Pricing Submission Form, with an optional bid for Sodium Hypochlorite delivery by pump truck to the Prince William Campus. The contract will have an initial one-year term with four potential successive one-year renewal options, and delivery requirements mandate 2-3 business days after order receipt to both campus locations. Vendors must be registered in the eVA procurement system, have a minimum of five years' experience providing the required services, and submit their bids by November 25, 2025, at 2:00 PM Eastern Time, with a public bid opening on Microsoft Teams at 3:30 PM the same day.

The solicitation includes provisions for small business subcontracting and SWaM (Small, Women-owned, and Minority-owned) business participation, indicating a preference for diverse vendor engagement. Vendors will have multiple payment options, including a 10-day payment with 2% discount, 20-day virtual credit card payment, or 30-day electronic payment through Paymode-X, offering flexibility in financial transactions. While specific award values are not explicitly stated, the contract's multi-year structure and comprehensive chemical supply requirements suggest a potentially significant procurement opportunity for qualified vendors. The university's emphasis on detailed pricing, delivery specifications, and vendor qualifications underscores a structured approach to selecting a pool chemicals supplier that can meet their operational needs consistently and efficiently. The procurement appears designed to ensure reliable, cost-effective chemical supply for the university's aquatic facilities while promoting opportunities for small and diverse businesses.