Manhole Rehabilitation Services

The City of McMinnville, Oregon, located in Yamhill County, is seeking a qualified contractor for Manhole Rehabilitation Services through a Request for Proposals (RFP) issued on September 5, 2025. The procurement is a multi-year contract focused on rehabilitating manholes experiencing failing grout and infiltration, with specific rehabilitation tasks to be determined each fiscal year through task orders. Proposers must be licensed and bonded contractors in Oregon with current Confined Space training documentation, capable of performing tasks such as removing loose grout, rechanneling manholes, stopping infiltration, and sealing manhole interiors. Proposals are due on September 25, 2025, at 2:00 PM Pacific Time and must be submitted via email. The evaluation process will be conducted by a Selection Review Committee using a scoring system that allocates 20 points for project understanding, 50 points for project approach, and 30 points for proposer's experience. The City reserves the right to conduct interviews with finalist proposers and will ultimately select the highest-ranked proposal for contract award by the City Council.

The contract has a total project budget not exceeding $300,000 over a three-year period, with $100,000 allocated per fiscal year and an option to extend for up to two additional years in one-year increments. No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the RFP. The solicitation indicates that no federal funds are involved in the project. Proposers will be required to submit material warranties and certifications as part of their proposal. The City will select a contractor based on qualifications and technical merit, with the contract aimed at maintaining and improving the municipal wastewater infrastructure system. The comprehensive scope of work suggests a need for specialized manhole rehabilitation services that can effectively address ongoing maintenance and infiltration challenges within the city's underground infrastructure.