Mand. Site Visit*TB System Maint. - DOC

The Louisiana Department of Corrections is seeking a maintenance contractor for the TB Terminal/Blower System at the Elayn Hunt Correctional Center through Solicitation RFx Number 3000025007. The procurement is for a maintenance contract covering four isolation rooms, requiring three comprehensive service visits annually. Specific deliverables include filter replacements, blower maintenance, HEPA filter supply and replacement, system recalibration, duct leak checking, filter disposal, belt replacement, and system performance reporting. The initial contract period runs from the award date through June 30, 2026, with potential renewal options for two additional 12-month periods, not to exceed a total of 36 months. A mandatory jobsite visit is required for all potential bidders, with the bid opening scheduled for July 8, 2025, at 10:00 AM CST. All testing must conform to federal standard #209B IES-RP-CC-001-86 and/or manufacturer specifications, with a mandatory 24-hour service turnaround requirement. Vendors must be registered in the LaGov system and prepared to submit comprehensive documentation demonstrating their capability to meet the technical specifications.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must comply with civil rights laws, ADA accessibility requirements, and anti-discrimination provisions. Bidders will be evaluated on a lowest responsive, responsible bidder basis, with the state reserving the right to reject individual line items. Vendors must provide proof of comprehensive insurance, including workers' compensation, commercial general liability, and automobile liability coverage with specific minimum limits. The contract will involve strict security protocols, including mandatory background checks for personnel entering the correctional facility, detailed tool and vehicle inventories, and adherence to the Prison Rape Elimination Act (PREA) regulations. Payment will be processed through LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer (EFT) for larger amounts. While no specific budget range is explicitly stated, the contract's scope suggests a moderate-sized maintenance services procurement focused on specialized medical facility ventilation systems. Interested vendors must contact Carroll Kling at 225-439-8021 for additional information and to coordinate the mandatory site visit.