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The state of New Mexico, specifically the Southwest Regional Education Cooperative (SWREC #10) and the New Mexico Public Education Department (PED), is pursuing a sole source procurement for the EZReports software platform from ThomasKelly Software Associates. The contract aims to collect and report student-level data on out-of-school time (OST) and high-impact tutoring (HIT) programs statewide, with a comprehensive scope of work that includes data collection across approximately 290 sites. The platform will be customized to meet U.S. Department of Education reporting standards and will provide comprehensive training, technical assistance, and ongoing system updates. The procurement is specifically designed to ensure seamless integration with existing data infrastructure and maintain continuity of data reporting while supporting effective program management and evaluation. The contract is set for a one-year term with a total value of $290,000, and the proposal is due by September 13, 2025, with the contract posting date being August 13, 2025.

The procurement appears to be a direct sole source acquisition with no explicit set-aside designations or restrictions on responding organizations. ThomasKelly Software Associates is positioned as the exclusive owner and provider of the EZReports platform, with no authorized third-party resellers or developers. The sole source justification is predicated on the platform's unique specialization in OST data systems, proven success with PED's existing 21st Century Community Learning Centers implementation, and the absence of comparable platforms that could deliver equivalent functionality without significant disruption or cost escalation. The contract covers jurisdictions including Catron County and Rowe CDP in New Mexico, with the primary objective of meeting the New Mexico Secretary of Education's directive for comprehensive student data reporting. The contract value of $290,000 represents the total budget for the one-year term, which includes software implementation, customization, training, and ongoing technical support.