Maintenance/Repair of Facility Entrance Gates

The City of Pasadena Water and Power (PWP) is conducting an informal selection solicitation for maintenance and repair services of facility entrance gates across five PWP locations. The contract, identified as Project ID 2024-Informal-0283, seeks a qualified contractor to perform bi-annual preventive maintenance and provide parts/repairs for automated entrance gates located at Glenarm St. (3 gates), Fair Oaks Ave. (1 gate), Oak Knoll Ave. (1 gate), Altadena Dr. (2 gates), and Foothill Blvd. (1 gate). Potential bidders must possess either a Class B - General Building or Class C-13 - Fencing Contractor license and submit electronic proposals through the City's eProcurement Portal. Key procurement dates include a question submission deadline of May 30, 2024, and a proposal submission deadline of June 6, 2024, both at 11:00 am. Evaluation criteria will focus on the lowest Grand Total Price, with bidders required to submit comprehensive cost proposals including unit prices for preventive maintenance at each facility and hourly rates for additional repairs. The contract period is scheduled from 07/01/2024 to 06/30/2025.

The procurement emphasizes local preferences, with encouragement for recruiting Pasadena residents and giving preference to local businesses when evaluation factors are equivalent. Contractors must provide documentation including a Pasadena Business License (if applicable), required licenses/certifications, and potential proof of insurance. The solicitation is subject to the Pasadena Living Wage Ordinance for contracts exceeding $25,000. Vendors must complete several administrative forms, including a Unique Entity Identifier (UEI) form from SAM.gov, a Disclosure of Lobbying Activities form, and workforce composition documents (AA-1, AA-2, and AA-3). While specific budget ranges are not explicitly stated, the contract is funded by the City of Pasadena. Potential bidders must also complete a Relevant Experience Form documenting five previous projects demonstrating capability in gate maintenance and repair, which will be used to assess technical competence and past performance. The procurement process requires comprehensive documentation to ensure vendor qualifications and compliance with local government contracting requirements.