Maintenance, Transportation, and Security General Services

Sherman Independent School District is accepting proposals for Maintenance, Transportation, and Security General Services under RFP 285.7-2025, with responses due June 30, 2030 and questions due August 1, 2025. The district intends to award this contract to multiple vendors across fourteen distinct service and supply categories.

The scope spans fourteen categories: HVAC supplies and equipment, general maintenance supplies, electrical supplies and equipment, plumbing supplies and equipment, grounds supplies and equipment, custodial supplies and equipment, locks and keys equipment and supplies, equipment rental supplies, security supplies and equipment, transportation supplies and equipment, food service supplies and equipment, vehicles (off-road and trailers), flooring supplies and equipment, and painting supplies and equipment. Vendors may offer supplies and equipment, contract services, or both in any applicable category. All proposals shall include labor, materials, superintendence, tools, and equipment necessary for completion of assigned work.

Bidders must submit discount percentages off catalog, price list, or shelf price for each applicable category, with zero entered if no discount applies. Sherman ISD is exempt from federal excise tax and state tax; tax shall not be included in bid totals. The district will evaluate proposals based on purchase price, vendor reputation, quality of goods and services, alignment with district needs, past vendor performance, compliance with historically underutilized business requirements, and total long-term cost, rather than on low bid alone.

Previously awarded vendors under RFP series 271-2023 through 285-2024 may continue without resubmission if their awards remain valid; awards from 285-2024 are valid through June 30, 2030. The contract is available to members of the Educational Purchasing Cooperative of North Texas (EPCNT) under interlocal agreement terms. Bidders must comply with criminal background check requirements for employees with student contact, debarment and suspension certifications, Byrd Anti-Lobbying Amendment compliance, Davis-Bacon Act provisions where applicable, Buy America Act compliance, and a comprehensive Code of Conduct. Electronic bidding is strongly encouraged.