Maintenance tenant billing

The City of Philadelphia Procurement Department is seeking quotes for a Maintenance Tenant Billing micro purchase to be awarded as a sole-source Requirements contract, with quotes due September 8, 2026. This is a sole-source procurement — Maintenance Tenant Billing is compatible only with one specific product and no other manufacturer produces an equivalent.

Vendors must quote all items in the package to be eligible for award; partial quotes will not be accepted. All quotes must include an executed Consent & Authorization Agreement form in the vendor's profile prior to bid closing to be deemed responsive. Quotes are submitted through PHLContracts, the city's eProcurement platform. Vendors must complete mandatory sections including General, Items, Questions, Terms & Conditions, Attachments, and Summary before submission.

The resulting contract will be a Requirements contract, obligating the awarded vendor to fulfill departmental needs for the specified products at quoted rates without minimum purchase commitments. No delivery or provision of services is to commence until official notification by the department. The Consent & Authorization Agreement establishes the terms under which vendors access PHLContracts on an "as is" basis and authorizes electronic quote submission; signature requirements vary by entity type (corporations require President/VP and Secretary/Treasurer signatures; LLCs, partnerships, and sole proprietorships require partner or owner signatures). Vendors may optionally submit an LGBTQ Applicant Opportunity Data Form and may attach additional documents relevant to their quote.