Maintenance of Fitness Equipment

Collin County Community College District is seeking qualified suppliers to establish a three-year contract for comprehensive maintenance of fitness equipment across five locations: McKinney, Frisco, Plano, Wylie Campuses, and the Public Safety Training Center. The contract will run from March 1, 2025, through February 29, 2028, with mandatory site visits scheduled for January 21, 2025. Vendors must provide a detailed quote covering monthly preventative maintenance, including specific requirements such as monthly lubrication, equipment inspections, and repair services. The maintenance scope requires vendors to respond within 72 hours of equipment malfunction, complete monthly inspections by the 17th of each month, and submit written reports by the 27th. Key deliverables include monthly maintenance, labor rates for repairs, trip charges, and percentage discounts off manufacturer's suggested retail price (MSRP) for parts from brands like LifeFitness, Precor, Cybex, Hammer Strength, and Nautilus. Vendors must submit comprehensive quotes covering labor costs, with the District paying for broken or damaged parts. Evaluation criteria include the ability to service a diverse inventory of fitness equipment purchased between 2010-2020, with proposed replacement years ranging from 2018 to 2031.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide insurance certificates with bodily injury and property damage coverage and submit references demonstrating similar scope of work. The procurement includes various state-mandated certifications regarding franchise taxes, felony convictions, and energy company boycotts. While a specific budget range is not disclosed, the extensive equipment inventory spanning multiple campuses suggests a substantial maintenance contract. The District reserves the right to add, replace, or remove equipment during the contract period, which indicates potential flexibility in contract value. The inventory includes over 100 pieces of fitness equipment across different locations, ranging from cardiovascular machines to weight training equipment, suggesting a comprehensive maintenance requirement. Prospective vendors will need to demonstrate technical expertise in maintaining a wide range of fitness equipment and provide competitive pricing for monthly services and parts replacement.