Maintenance, construction & building supplies, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for a twelve-month term contract to supply maintenance, construction, and building supplies on an as-needed basis. The procurement encompasses ten line items including electric extension cords, hydraulic cement, padlocks, acrylic caulk in white and almond finishes, stretch wrap with dispensers, barricade tape, flagging tape in red and yellow, and hose repair couplings, with estimated annual quantities ranging from 2 units for stretch wrap dispensers to 528 units for white acrylic caulk. Awards will be made on an item-by-item basis to the lowest responsive and responsible bidder, except for items 6a and 6b (stretch wrap and dispenser), which will be evaluated as a combined package. All pricing must be firm and fixed, remaining valid for ninety days from bid opening, with delivery required within fifteen calendar days of receipt of a term contract delivery order and F.O.B. destination set at the Palm Beach County Purchasing Warehouse in West Palm Beach. The submission deadline was March 25, 2016, at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email; no site visit or bidders' conference was scheduled. Bidders were required to comply with non-discrimination policies, criminal history record checks, and the Small Business Enterprise program, and to submit manufacturer cut sheets and descriptive literature for any alternative items offered.

The County offered a 5% local preference to businesses with a permanent place of business in Palm Beach County and an additional 5% Glades local preference for businesses serving the Glades area. The contract was structured as a twelve-month initial term with an option to renew for four additional twelve-month periods subject to mutual written agreement and appropriation of funds. The anticipated contract value was $10,000 over the initial twelve-month term, with the County reserving the right to reject bids that were financially disadvantageous, including awards under $1,000 or those resulting in multiple small fragments. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation documents.