Maintenance and Repair Services for ADA, Revolving, and Power Doors

Arlington County, Virginia is requesting bids on preventive maintenance, inspection, replacement, testing, and repair services for ADA doors, revolving doors, and power door systems in county-owned and leased facilities under ITB No. N1491, with bids due September 25, 2026 at 12:00 p.m. through the PRISM+ system and a virtual prebid conference scheduled for September 4, 2026 at 11:30 a.m. via Microsoft Teams.

The scope covers commercial exterior/storefront doors and automatic door systems across 28 county facilities listed in Schedule A, with minimum annual preventive maintenance service requirements. The Contractor must assign at least two door technicians holding a minimum of five years' field experience and Boon Edam Factory certification, and must comply with ANSI A156.10, ANSI A156.19, and AAADM standards. Emergency services are required on a 24-hour basis with a two-hour on-site response time; routine calls require 24-hour response. All labor, transportation, tools, testing equipment, and consumable materials are included with no portal-to-portal charges or fuel surcharges permitted. Materials must be charged at the Contractor's cost without markup.

The initial contract term is one year beginning upon execution, with the County holding an option to renew for up to four additional 12-month periods. Price adjustments in renewal periods are capped at the Consumer Price Index increase for the Washington-Arlington-Alexandria region. The County reserves the right to solicit competitive proposals for projects exceeding $10,000 and may adjust preventive maintenance frequency as needed.

Insurance requirements include workers' compensation, commercial general liability ($1 million per occurrence/$2 million aggregate), business automobile liability ($1 million combined single limit), dishonesty bond ($1 million), errors and omissions ($1 million/$2 million), and cyber risk coverage ($2 million per occurrence). Contractor must obtain background check clearance and, if assigned to the Arlington County Detention Facility or Courthouse, complete one day of detention facility training.

Award will be made to the lowest responsive and responsible bidder based on the grand total of the pricing sheet. Questions are due September 10, 2026 at 5:00 p.m. Eastern Time.