Maintenance and Repair of Various Aviation Communication Devices

The County of Orange, Sheriff-Coroner is requesting competitive bids for maintenance and repair of various aviation communication devices under IFB-060-3122703-CLM, with bids due September 30, 2026 at 4:00 p.m. Pacific Time via the County's electronic eProcurement Portal. Orange County has adopted a 5% local preference for certified Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) vendors, with a maximum allowable preference of $100,000.

The scope encompasses inspection, maintenance, repair, and testing of VHF/UHF radios, transponders, navigation aids, ground communication systems, Emergency Locator Transmitters (ELTs), and satellite communications systems across a current inventory of 59 line items from manufacturers including Motorola, Garmin, and Bendix/King. All work must comply with FAA regulations, FCC regulations, and manufacturer specifications. The contractor must maintain a brick-and-mortar facility within 55 miles of John Wayne Airport, respond to emergency repair requests within two hours and non-emergency requests within 24 hours, and provide regular maintenance services Monday through Friday, 8:00 a.m. to 5:00 p.m., with 24/7 emergency services available. The contractor must hold minimum five years' experience servicing aviation communication devices with certified technicians and must supply all necessary parts and materials, with OEM-approved parts not to exceed $1,000 per unit without prior County approval.

The contract term is three calendar years with no automatic renewal unless approved by the County Board of Supervisors. Compensation is structured as hourly labor rates for regular hours and after-hours/weekend/holiday service on a firm fixed-fee basis, with a total contract amount not to exceed an amount listed as "TBD." Board approval is required if annual contract value exceeds $200,000 in any single year or total multi-year value exceeds $1 million. No price increases are permitted during the first contract year; subsequent increases require documented proof of cost increases with 30 days' advance written notice. The contractor must maintain $1 million per occurrence commercial general liability, $1 million automobile liability, statutory workers' compensation, and $1 million employers' liability coverage. Bidders must provide proof of DUNS and UEI numbers, California Secretary of State registration, SAM.gov confirmation of no active exclusions, and valid contractor licensing. Federal grant funds partially support this contract, requiring compliance with the Clean Air Act, Federal Water Pollution Control Act, Energy Policy and Conservation Act, Copeland Anti-Kickback Act, Davis-Bacon Act, and Executive Order 11246. The County reserves the right to award to one or multiple vendors and defer award for up to 180 days after bid opening. Bids remain valid for 365 days following the IFB closing date.