Maint. , repair, FAA insp, awos system, lantana airport

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for preventative maintenance, repair, and Federal Aviation Administration (FAA) inspections of the Automated Weather Observation System (AWOS) and associated equipment located at Palm Beach County Park Airport in Lantana, Florida. The procurement seeks firm, fixed pricing for an active preventive maintenance program consisting of routine, scheduled service based on FAA and equipment manufacturer specifications, as well as emergency repair services available seven days per week with a twenty-four-hour response time. The AWOS system is a modular system manufactured by AJT & Associates and Vaisala Inc., with components located adjacent to the airfield electrical vault and in the main terminal. Successful bidders must submit three references demonstrating similar goods or services provided within the past three years, verification of at least one year of experience with similar equipment, a current FCC License, and an FAA certified letter verifying qualification to repair and maintain the specified equipment. The response pricing structure consists of two weighted components: routine maintenance services weighted at 0.80 and emergency repairs at a standard hourly rate weighted at 0.20, with evaluation and award made on an all-or-none, lowest responsive and responsible bidder basis. All repair parts and materials are to be supplied at the bidder's cost, and the contract term is twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. The quotation deadline was July 10, 2017, at 4:00 p.m. Palm Beach County local time, with the successful bidder required to meet with Airport Operations Manager Jeremy Perusse within five days of award notification.

Local preference considerations apply to quoters with a permanent place of business in Palm Beach County or the Glades, and a Drug-Free Workplace Certification is preferred in the event of tied bids. Bidders must carry Commercial General Liability Insurance of not less than $1,000,000 per occurrence, Business Auto Liability Insurance of not less than $1,000,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses were identified in the procurement documents. The anticipated contract value is $24,000 over the initial twelve-month term, based on twelve annual maintenance services and an estimated fifty hours per year of emergency repair services. No incumbent vendor or current contractor information was provided in the solicitation materials.