Main Street District Holiday Decorations

The City of Stephenville, Texas is requesting sealed bids to supply, install, and remove holiday decorations within the Main Street District under ITB 3354, with bids due June 11, 2026 at 2:00 p.m. No set-aside or preference program restricts eligibility.

The scope encompasses six base items and one optional item: decoration of 26 live trees in the Downtown Plaza with 1,500 warm white mini lights each; installation of a 26-foot artificial green tree with LED lighting and holiday ornaments at West Washington and North Belknap Streets; creation of a garland "necklace" for the Moo-La statue; decoration of 18 pergola poles with LED-lit garland; wrapping of two plaza light poles and eight courthouse light poles with garland and red boxes; and optional stringing of warm white lights from four to eight courthouse poles to the courthouse eaves. All base decorations must be fully installed and operational by November 4, 2026, with installation staging beginning no earlier than October 26, 2026. Removal of all decorations must be completed by January 13, 2027, with removal not beginning prior to January 4, 2027. Bidders must provide unit and total pricing for each line item on the supplied Bid Return Form; all prices are FOB City of Stephenville destination and must include labor, materials, tools, hardware, and equipment. Vendors are responsible for storage and transportation when decorations are not installed. Worker's compensation insurance for employees involved in installation and removal is required.

The contract term is one year with options for two additional one-year renewals. Award will be made to the lowest responsible bidder based on price, vendor reliability, quality, and availability rather on price alone. Bids must be manually signed and submitted in sealed envelopes plainly marked with the bidder's name, address, and bid number 3354 to Meritt Kearney, Purchasing Manager, City Hall, 298 West Washington Street, Stephenville, TX 76401. The City is tax-exempt; vendors should exclude sales tax from bids.