Magnetic stripe tickets for GFI genfare odyssey fareboxes

This Request for Quotation (RFQ) #250570/ZG is issued by the Palm Beach County Board of County Commissioners Purchasing Department for the procurement of magnetic stripe tickets compatible with GFI Genfare Odyssey fareboxes used by Palm Tran buses. The solicitation seeks firm, fixed pricing and a term contract for 14 line items comprising non-encoded and encoded pass tickets in both 7-mil and 10-mil formats, including Transfer Day Pass, 1-Day Quick Pass, 1-Day Reduced Quick Pass, 31-Day Quick Pass, 31-Day Reduced Quick Pass, One Trip Pass, and 20-Week Student Reduced Pass tickets. Estimated annual quantities range from 3 bundles to 500 bundles, with each bundle containing 1,000 tickets. All encoded tickets must bear individual sequential non-repeating serial numbers and be packaged in sets of 100 with sequential numbering per bundle, with adherence required to GFI Genfare Fare Collection Equipment technical standards. The RFQ submission deadline was June 5, 2018, at 4:00 p.m. local time, with faxed or emailed responses acceptable. The contract will be awarded on an all-or-none basis to the lowest responsive, responsible bidder and includes a 12-month initial term with an option to renew for four additional 12-month periods at the same unit prices and terms. Delivery is required within 45 calendar days of receipt of a delivery order, with the F.O.B. point at destination.

The solicitation documentation does not indicate any set-asides for small businesses, disadvantaged enterprises, or other restricted vendor categories, meaning this is a competitive procurement open to all qualified vendors capable of meeting technical specifications. No incumbent vendor or current contractor information is provided in the available documentation. Successful bidders must assume responsibility for all resources, labor, equipment, transportation, and associated costs necessary for production and delivery, with the County maintaining the right to conduct independent outside laboratory verification of materials and to increase or decrease total quantities as necessary. Pricing must be submitted as single, fixed unit prices per bundle with no escalation clauses permitted, while minimum order quantities apply only to 10-mil encoded and non-encoded tickets, which require a minimum order of 1,000 tickets of any denomination. The specific budget or award value for this contract is not disclosed in the available solicitation documents.